Compensation

Compensation Profile

Each employee who is eligible to receive compensation must have their compensation type set in their profile.
This allows the system to automatically convert the benefit into their compensation balance based on the configured rules.

Employees can be assigned one or more types of compensation according to company policy or applicable regulations.

NOTE

Currently, the system supports only overtime compensation, which can be converted into payroll or leave.

Be Reminded

When you activate the compensation profile, previously recorded overtime will not be overridden by the new profile.

Compensation Lists

When you have defined or added the compensation in each employee profile, and the overtime has been verified by Management or HR, the employee’s compensation records will appear in the Compensation menu.

However, to display the list, you must first use the Filter option and select the compensation type that was previously configured in Configuration → Setup → Finance.

To Display the Compensation List you can follow the steps as follows:

• Open the Compensation menu.
• Click Filter.
• Select the compensation type that you have added in Configuration → Setup → Finance.
• Optionally you can apply additional filters such as Department and Working Status

Once the filter is applied, the system will display the list of employee compensation based on the compensation type and other filter data that you choose.

After applying filters, you will be able to view the following information:

• Employee Name: The name of the employee receiving the compensation.

• Department: The employee’s department.

• Job Title: The employee’s current job title.

• Balance: The remaining compensation amount or the total value depending on the compensation configuration.
  This may represent monetary value or hours based on your Finance setup.

• Last Updated: The date when the compensation record was last modified.

• Status: Shows the current processing stage (e.g., Active or Inactive).

• Action: Available actions for each record:

  • View History: View the detail of each compensation.
  • Edit: Modify compensation details (requires proper permissions).

Summary Workflow:

1. Set up the Compensation Type.
2. Define or add the compensation type in each employee profile.
3. HR/Management verifies the overtime.
4. The system automatically generates compensation entries based on the Finance setup.
5. The user opens Compensation → Filter and selects the compensation type.
6. The list will appear with columns such as Employee, Department, Job Title, Balance, Status, and more.
7. Users may view the history or edit entries as needed.

Tips & Best Practices

• Ensure all compensation types are properly configured in
  Configuration → Setup → Finance so they appear in the filter.
• Combine filters (type + department + status) for faster data retrieval.
• Always add a note when editing records to keep the audit trail clear.
• Restrict edit permissions to authorized users only.

Manage Compensation History

When you need to make an adjustment or correction to an employee’s compensation balance amount, you can do so using the pencil icon in the Action column.

In the Add Compensation History form, you can:

• + Addition: Add an amount to increase the employee’s compensation balance.
• – Subtraction: Enter an amount to reduce the balance (for example, to correct an excess balance).

Example Scenarios:

➕ Addition Example
An employee was approved for 5 hours of overtime, but only 3 hours were recorded in the system. As a result, the employee should have received IDR 500,000 in compensation, but only IDR 250,000 was recorded.
You can add IDR 250,000 using the + Addition option to correct the compensation balance.

➖ Subtraction Example
An employee was approved for 2 hours of overtime, but accidentally worked 5 hours, and all 5 hours were recorded in the system. The compensation balance displays IDR 500,000, but the correct amount should be IDR 250,000.
You must subtract IDR 250,000 using the – Subtraction option to adjust the balance.

NOTE

The value you enter must always be a positive number, whether you are adding to or subtracting from the compensation balance.