Attendance Report

In the Attendance Report category, there are three types of reports that management can access for detailed insights.

Record and Schedule Reports

The Record and Schedule Reports provide detailed information on employee attendance and absences, making it useful for monitoring discipline and work efficiency.

With the latest update, users can also view and filter data based on employees with active or inactive contracts within a specified period.

In this report, users can access information such as:

• Attendance Summary: A summary of daily, weekly, and monthly attendance.
• Total Schedule: The total number of work schedules assigned to each employee.
• Number of Split Shift Schedules: The total number of split shift schedules.
• Number of Late Arrivals: Data on the number of late arrivals and total duration of lateness.
• Total Overtime Amount : The total hours of overtime (outside the regular work schedule)
• Number of Leave Taken: Total amount of leave taken within a specific period.
• Balance Column : Dipslays the difference between the number of attendance records (Records) and assigned shcedules (Schedules) specifically for employees with shift work types. A normal balance value is 0.

In the Report Attendance, we offer a new feature that allows users to view an employee’s changelog history. This feature includes:

• The number of valid and invalid attendance locations.
• The number of Valid and invalid attendance photos.
• Detailed validity of both photos and locations for each attendance record made by the employee.

This feature can be accessed by clicking the graph button next to the employee's name.

Record Location Reports

The Record Location Report provides detailed logs of employee check-ins and check-outs by location.
This report can be accessed from the Report Menu under Attendance Reports, allowing Management and HR to review detailed attendance movements based on locations and location tags.

In the Record Location Report, users must select a record period to display the data. Additional filters are available to refine results by location and department.

The report displays detailed information, including:

• Employee Name
• Department
• Total Records
• Location Tags

Users can also search by employee name to view records for a specific employee.
The Download button becomes available once the data is displayed, allowing users to export the report.

When the report is filtered by location, the data will display records based on the selected location tags.
If no location filter is applied, the report will display records from all available locations within the property.

The Record Location Report shows how many times an employee has recorded attendance within the selected period, along with the distribution of locations where those records occurred.

• The Total Record column represents the total number of attendance actions performed by the employee during the selected period (check-ins and check-outs).
• The Location columns indicate where the employee recorded attendance. These do not represent additional totals and do not need to match the Total Record value.
• Location values indicate the presence of attendance activity at a specific location, not the total frequency.

Example: An employee has a Total Record = 2 within the selected period.
The location columns show:

• Jakarta Office: 2
• WFH: 1
• Bali Office: 1

This means:

• The employee performed 2 attendance actions in total during the selected period.
• If an employee checks in or checks out at multiple locations within a single schedule, each location is counted separately in the location columns.
• An employee may appear in multiple location columns within the same schedule.
• The Total Record reflects the total number of attendance actions, while the location columns indicate where those activities occurred.

Note

In the attendance record logs, when Management and HR view detailed entries, the system records each attendance action if an employee logs attendance at multiple locations during a schedule.

Each log includes the corresponding location and location tag, providing clear visibility into the employee’s movement.

These recorded locations are then reflected in the Attendance Location Report, where the system summarizes and presents the locations involved during the selected period, enabling Management and HR to easily review attendance distribution across different locations.