Changelog
🆕 March 30, 2026
✨ New Features
Leave Management: Bulk Edit Leave Balance
A new Bulk Edit Leave Balance feature has been introduced to simplify mass updates of employee leave balances.
Key capabilities:
- Perform bulk addition or subtraction of leave balances.
- Apply updates to all employees or specific groups based on working status (Contract, Permanent, Daily Worker).
- Supports leave types with balances, such as Annual Leave.
Balance Adjustment Options:
- Reset Balance: Replace all existing balances with the entered total.
- Without Reset: Add or subtract the entered value from the current balance.
Additional Features:
- All bulk updates are recorded and available in the change history.
Benefits:
- Efficient handling of company-wide adjustments.
- Useful for cases such as cuti bersama (collective leave) or policy changes.
Access:
- Available in Leave → Administration Menu.
- The Bulk Edit Leave Balance button is located at the top-right corner of the page.
Property Management: Default Property Setting
A new Default Property feature has been introduced to enhance user experience when managing multiple units or properties.
Key capabilities:
- Users can set a default property for consistent access.
- The system will automatically open pages using the selected default property.
- Reduces the need to repeatedly switch between properties.
Availability:
- Available on both Management Page and Employee Page.
How to Set Default Property:
- Go to the Switch Property menu.
- Select Set Default Property.
- Choose the desired property.
Additional Information:
- When selecting a default property on the Employee page, users can also view contract details, including position, department, and level.
- Users can change the default property at any time.
⚡ Updates
Payroll Setup: Simulation for Prorated Salary & Hourly Rate
A new simulation feature has been added to Payroll Setup to improve payroll calculation accuracy and flexibility.
Key capabilities:
- Simulate prorated salary based on working days.
- Simulate hourly-based salary calculations.
- Preview payroll results before final processing.
- Supports scenarios such as mid-month joiners, resignations, and hourly-based employees.
How to Use:
- Enable the Hourly Rate toggle and input the number of hours to simulate hourly calculations.
- For prorated salary, add a new record and input the expected working days.
Employee Contract: Employee Code Validation
An update has been made to improve employee code management within the contract.
Enhancements:
- The system now prevents duplicate employee codes across different employees.
- An employee code that is already used by another employee cannot be assigned again.
- The same employee can still use their existing code across their own contracts.
Benefits:
- Ensures data consistency and uniqueness of employee identification.
- Improves accuracy in employee record management.
March 16, 2026
New Features
Reprimand Management
A new Reprimand Management feature has been introduced to support management in documenting and managing employee disciplinary actions within the system.
Key capabilities:
- Configure Reprimand Templates through Configuration → Setup → Performance Tab.
- Templates define the reprimand structure, approval workflow, and letter format.
- Support for dynamic placeholders to automatically populate employee and reprimand details in letters.
- Heads of Department (HOD) and Property Leaders can assign reprimands directly from the Employee Page → Performance Menu.
- Users can add violation descriptions, attach supporting documents, and submit reprimands for approval.
- Approval workflow allows designated approvers to review and approve reprimands through the Approval Page → Reprimand.
- Draft mode allows reprimands to be viewed, edited, deleted, or submitted for approval before processing.
Letter Management:
- Management can generate or upload reprimand letters based on the selected template.
- Letters support digital signature workflows for assigned signers.
- Default signers include the HOD (creator), approver(s), and the employee, with the option to add additional signers.
- Management can review, upload, or generate the final PDF and set the reprimand status to Completed.
- Once completed, Management can define the effective date, while the validity and expiration period follow the template configuration.
- Letters can be previewed and downloaded at any time, even while the signing process is ongoing.
Access:
- Management Page: Create Reprimand Template, View reprimand records, generate or upload letters, set the reprimand status to Completed, and download reprimand documents.
- HOD Page: Assign or create reprimands, edit, delete, and submit them for approval. Once a reprimand is Completed and the letter is available, the HOD can download the letter from the Reprimand Information Details section.
Updates
Recruitment: Vacancy Management Improvements
Several improvements have been made to enhance the vacancy creation and management experience.
Vacancy List Enhancements
- Added new filters in the Vacancy List, including:
- Status filter
- Checklist display
Vacancy Editing & Deletion
- Users can now delete vacancies that have not yet been published.
- For published vacancies, the vacancy must first be unpublished before the delete option becomes available.
- Users can now update the vacancy name when the vacancy status is other than Published.
Candidate Management
- When rejecting a candidate application, users can now add remarks or a rejection reason.
UI & Usability Improvements
- Updated several vacancy creation details to make the process more standardized and user-friendly.
March 2, 2026
New Features
Attendance Approval Workflow
- A new attendance approval feature allows attendance records to require approval before being finalized
- Designed to support employees working from dynamic or multiple locations
- Attendance requiring approval will be marked with Need Approval status
- Submitted or modified attendance records will automatically appear as Pending Approval
- Employees can view approval requests through Attendance → Records → Request
- Management/HR can review, approve, or reject attendance from Attendance → Record → Request
- Approved attendance is finalized and included in official attendance reports
- Rejected attendance must be resubmitted by the employee after coordination with HR
- Approval follows a sequential order and cannot be skipped
- Attendance requiring approval is recorded in Record Log with a Requested status
- Clock-in approval must be completed before clock-out can be performed for approval-based attendance locations
HOD Training Session Management
- Head of Department (HOD) can now create and manage training sessions for employees within their assigned department
- Management assigns training topics to departments, enabling HOD session management
- HOD can create, activate, and manage training sessions directly from the Topic menu
- Supports uploading session photos, documents, and manual participant addition
- HOD can verify participant attendance and manage attendance records
- Attendance records within training sessions can be deleted when corrections are required
Payroll Prorate Calculation Setup
- Introduced prorate payroll calculation configurable via Configuration → Setup → Payroll
- Payroll can now calculate salary proportionally based on working days within the payroll period
- Prorate calculation uses:
- (Total Working Days ÷ Expected Working Days) × Total Basic Salary
- Expected working days automatically follow the timesheet period and can be manually adjusted
- Currently supports prorate calculation for Salary and FPSC components
- Ensures accurate payroll calculation for new hires and employees with contract end dates within a payroll period
Updates
Updates
Manual Attendance Note Column
- A Note column is now available when adding manual attendance records
- Allows users to include explanations or additional information for attendance entries
- Notes are displayed in the Employee Record Log for transparency and tracking
February 13, 2026
New Features
Employee Report
- A new comprehensive Employee Report allows management to view detailed information for each individual employee
- Reports can be generated by selecting the employee name and reporting period
- A Download button is automatically available once the report is generated
- Displays personal and employment details including age, contract status, years of service, skills and competencies, and reporting structure
- Attendance summary includes on-time percentage, total attendance, work duration, late records, early out, and overtime information
- Training summary can be viewed in two roles: As Trainer or As Audience
- Displays total training hours, total sessions, and detailed training activities
- Shows the most recent employee activities based on the selected reporting period:
- Last check-in
- Last late record
- Last overtime
- Last leave activity
- Latest training as trainer and as audience
- Visual leave utilization overview using pie chart distribution by leave type
- Displays leave categories activated for the employee
- Includes Regular Balance, Extra Balance, and Total Leave Taken
Updates
Management Dashboard Enhancement
- Improved Pending Requests visibility for faster monitoring and approvals
- Enhanced Today’s Attendance with real-time attendance metrics and work type distribution
- Summary Statistics updated with more comprehensive workforce insights
- Latest organizational updates are now directly visible from the dashboard
- Birthdays, leave, bulletins, milestones, vacancies, and training activities are now grouped for quicker access
- Added Calendar View with monthly and list display options for easier schedule monitoring
- Employee contract milestones are now fully displayed with the latest updates
- Vacancy activities moved into tagged displays with more detailed posting information
- Training updates now show brief activity details along with registered and verified attendee counts
Leave Balance Enhancement (HOD)
- Improved graphical leave balance visualization using pie charts
- Displays taken leave and remaining balances for Regular and Extra Leave
- Detailed leave breakdown including active balance and leave usage by type
- Export functionality available in multiple formats for reporting and analysis
February 6, 2026
New Features
Resigned Employee Report
- A new report to view attendance and leave records of employees who have resigned
- Supports historical tracking of resigned employees
Location Tag & QR Code Attendance
- Attendance can be configured to require location tags and support multiple locations
- Each location tag generates a unique QR Code for check-in and/or check-out
- Employees can record their attendance by scanning the QR Code at the designated location
Log Records (QR Code Support)
- Employee attendance will be automatically recorded in the log.
- Management can view employee log activities (check-in and check-out) within a single schedule.
- Log activities now support Location Tag information.
Attendance Record Report by Location
- New report to monitor employee check-ins and check-outs by location
- Accessible from the Report Menu under Attendance Reports
Performance (User Permissions & Award Feature)
- Permissions now control access to Performance features
- Management can assign awards and badges to recognize and appreciate employee achievements
- Awards can be term-based or lifetime and are displayed in the employee’s profile
- Future updates will include Reprimands and KPI tracking
Updates
Birthday Greeting
- The birthday greeting message has been updated with an improved layout for employees
Bulletin Updates
- Bulletins can now be targeted to specific departments and/or employee levels
- Bulletins can also be sent via email to selected recipients
Leave Balance Notifications
- Pop-up notifications are displayed 7 days before leave balances (annual or extra) expire
- Helps employees monitor and plan their leave usage
Profile Completeness for Documents
- Management can view the completeness of employee profiles and uploaded documents
- Ensures employee profiles are always updated and compliant
January 30, 2026
Updates
Custom Form Management
- Custom Forms can now be assigned directly from the Management Page.
- Management or HR can assign forms to specific employees, complete the required information, and add notes or instructions.
- Assigned employees receive an email notification with a direct link to review the form.
- After completing the required information, employees can save the form. If approval is required, the form is automatically submitted for approval.
Employee Document Upload Control
- Employee Document settings have been updated to allow Management or HR to enable or restrict employee document uploads.
- When enabled, employees can upload and update documents from their profile via the Folder tab.
- A pencil icon indicates that document upload and editing are allowed.
- Management and HR retain visibility and control over all uploaded documents.
Attendance – Restrict Check-In
- A new Restrict Check-In setting allows Management to control employee access to clock-in.
- Employees can only clock in within a defined time window after their scheduled start time.
- The clock-in window is calculated as Time In Late + Restrict Check-In duration.
- Once the allowed time is exceeded, the Check-In button is disabled and the employee will no longer be able to clock in.
Calendar Highlight Improvements
- Public holidays are highlighted with a distinct color across the Schedule Calendar and all available calendar views.
- Weekends are displayed in gray, making non-working days easier to identify.
Attendance Activity Record Logging
- All attendance activities are recorded in the Record Log.
- Clock-in can only be performed once per schedule.
- Clock-out can be performed multiple times in a day and is recorded in the Activity Log.
- The system records the first clock-in and last clock-out of the day as the official attendance record.
- Additional clock-out activities are stored sequentially in the Activity Log (Log 1, Log 2, and so on).
Payroll & Tax Reporting (Indonesia)
- The Employee Tax Summary is available to support tax reporting requirements in Indonesia.
- The Employee Tax Summary has been updated to comply with the Monthly PPh 21 Withholding Slip (Bukti Potong PPh 21 Bulanan) format.
- Reports are ready for upload to Coretax in accordance with applicable Indonesian tax regulations.
- This feature is available in the Payroll Report for records with a Paid status.
- Reports can be downloaded in XLS format for official tax reporting and audit purposes.
January 23, 2026
New Feature
Loan Integration with Payroll
- Loans from the Finance module are now fully integrated with Payroll.
- To include loan data in payroll reports, loans must first be mapped to a corresponding payroll account.
- Once mapped, loan deductions can be added to the payroll report using the Push Loan feature. You must push the loan to include the loan deduction in the payroll report.
- This integration improves payroll accuracy, reduces manual adjustments, and provides better visibility of loan deductions.
Extra Leave Balance Report
- Added a new Extra Leave Balance Report for management.
- Management can now view extra leave balances through a dedicated report with filters for:
- Period
- Activation Date
- Expiration Date
- The report can also be downloaded for further review.
Updates
Payroll Data Import Enhancement
- You can now select which payroll component or account to update in payroll reports.
- All accounts available in your Payroll Profile will be displayed, allowing you to easily choose the specific account to update.
- After selecting the desired account, you can download a dedicated import template, input the required values, and import the data into the payroll report.
January 12, 2026
New Feature
We have added the Custom Form feature to improve employee letter management. This feature enables companies to create, customize, and manage form templates according to their needs.
HR and Management can design custom forms, define approval workflows, and enable digital signatures. Employees can submit letters using the designed templates, while designated approvers receive notifications to review and authorize submissions.
Updates
Attendance Reminder
For non-regular (shift-based) employees, an attendance reminder is now displayed upon login to Sentec EMS if attendance has not been recorded for the scheduled shift on that day. This helps ensure timely and accurate attendance recording.Employee Records Interface Enhancement
The Employee Records interface has been enhanced to display today’s running time and a summary of attendance, allowing employees to better monitor their working hours and attendance status.Training Topic & Session Attendance Limitation
Attendance can now be limited based on a specific department. By enabling the Department option and selecting the relevant department, participation will be restricted. Participants from outside the selected department may still join by activating the toggle option.Loan Payment Schedule Update
An Edit button has been added to the payment schedule in the Loan module. Users can now update payment details, mark payments as Paid using a toggle, and add additional remarks for each payment. This enhancement helps both employees and the company by improving payment tracking, transparency, and record accuracy.Applicant CV Upload Enhancement
In Applicant Details, users can now update an applicant’s CV by dragging and dropping the file into the system. This helps streamline the recruitment process and ensures applicant documents are kept up to date and easily accessible.
December 8, 2025
New Feature
We have added a new feature to the Employee Profile page.
What’s New
Users can now view an employee’s current activities directly from their profile, including:
- Leave status
- Work schedules
- Other activities recorded in EMS
How It Works
- A status bubble appears on the employee’s profile photo.
- The bubble displays the employee’s current schedule or activity based on EMS records.
- This helps users quickly understand an employee’s availability without navigating multiple pages.
The Activity Status Feature is also available on the Management page.
How to View
- Go to the Management page.
- Open the employee’s profile.
- A status bubble will appear on the profile photo, showing the employee’s current activity as recorded in EMS.
Updates
Dashboard – Interface Enhancement
We have updated the dashboard interface with a greeting card that displays the employee’s profile photo.
The dashboard now consists of two main tabs: Feeds and My Info.
What’s New
- Personalized greeting card using the employee profile photo
- New tab structure for clearer information separation
- Easy switching between:
- Feeds – activity-focused view (attendance, updates, bulletins)
- My Info – personal and employment details
This enhancement improves personalization and usability by organizing dashboard information into focused tabs, making it easier for employees to access daily activities and personal information.
Attendance Records – Interface Enhancement
- Updated interface with a cleaner, more modern layout.
- Improved readability and usability.
- No changes to the attendance recording process or functionality.
Payroll Update – Edit Payroll Report Name
- Users can now edit the Payroll Report name they created.
- Editing is allowed only for the report creator and only when the report status is not set to "Paid."
Payroll Update – Download & Import Template
- New features added:
- Download a Payroll Report Template.
- Import data to update missing payroll values.
Former Employee – Remarks Feature
- You can now add remarks for each former employee in the Former Employee list.
Leave Administration – Inactive Tab Update
- A new Inactive tab is added to view leave balances for employees who have left the company.
- Helps track remaining leave, maintain historical data, and support reporting needs.
November 10, 2025
New Feature
Overtime Profiles
A new feature under Management → Configuration → Setup → Attendance allows you to create and manage Overtime Profiles.
What This Feature Does:
You can define how your company calculates overtime based on internal policies or labor law regulations. Configure parameters like rate, salary-based calculation, tolerance time, max duration, and progressive calculation to align with your company’s rules.Overtime Profile Calculation
Overtime can now be calculated using two methods:- Fixed Rate – Overtime is paid at a fixed amount per hour.
- Formula-Based – Overtime is calculated using a defined formula (e.g., 1/173 × SALARY).
Max Duration & Tolerance
Set limits and grace periods for overtime:- Max Duration (Minutes): Maximum overtime allowed per day.
- Tolerance (Minutes): Grace period; overtime below this may not be counted.
Progressive Calculation & Tiers
Enable progressive rates to pay different multipliers for each hour of overtime. Multiple tiers can be configured to reflect different rates for the 1st, 2nd, 3rd hour, etc.Loan Setup
A new feature under Management → Configuration → Setup → Finance lets you manage company loan policies efficiently.
What This Feature Does:
Set up multiple loans, max/min loan amounts, and max/min installments for repayment. Employees can now manage loans transparently within the system.Overtime Compensation Setup
Administrators can define how overtime is converted into compensation:- Overtime → Leave: Convert overtime hours into additional leave types.
- Overtime → Payroll: Map overtime to payroll components for automatic calculation and posting.
Loan Accounts Mapping
Configure how loan transactions are mapped to master accounts (e.g., deductions) in payroll or finance.Finance Menu Enhancements
New sub-menus under Finance:- Loan: Manage employee loans, approvals, and repayments.
- Compensation: Manage overtime conversions into leave or payroll.
Employee Compensation Menu
Employees can view their compensation records with filters for type, department, and working status to ensure accuracy.Finance – Loan Overview
Employees can monitor their loan details, including:- Loan Amount, Outstanding Debt, Loan Account Type, Installment Schedule, Payment Type, and Payment Status.
- Payment summaries including Amount Paid, Amount Unpaid, and Payment Schedule.
Overtime Menu in Sentec EMS
A dedicated menu to manage overtime:- Overtime Management: Create and configure profiles.
- Employee Eligibility Control: Assign who can receive overtime.
- Overtime Approval Workflow: Requests are reviewed by Department Heads.
- Integrated Payroll Connection: Approved overtime links automatically to payroll/compensation.
- Real-Time Monitoring: Track requests, approvals, and calculations instantly.
Overtime Administration & Assignment
Admins can assign overtime to employees with details like period, profile, requested overtime, max per day, and notes. Employees can also submit requests, which are routed to HODs for approval. Department Heads can create assignments, approve/reject requests, and management can monitor all records in real time.
Updates
Count Overtime – Overtime calculation can now start immediately after shift end or after a set delay in minutes.
Check In/Out Outside Attendance Point – Control whether attendance outside designated locations is accepted.
Schedule Change Auto Approved – Employee schedule changes or swaps can be auto-approved or require HOD approval.
Schedule Plan Auto Active – Schedule plans can become active immediately or require HOD approval.
Hourly Rate Tolerance – Working hours can be rounded based on a set tolerance in minutes.
Start From Schedule – Working duration can be calculated from schedule or actual clock-in/out times.
Payroll Report by Placement – Filter payroll reports by employee placement for more accurate tracking and budgeting.
October 14, 2025
New Feature
Department Setup Feature - We’re excited to introduce a new enhancement in Sentec EMS — the Department Setup Feature. You can now set up and assign departments based on those available in your property. What This Feature Does - By configuring your departments here, the system will automatically classify and display only the relevant departments tied to your property. This ensures accurate data management and a more organized structure across your system.
Bulletin Feature - We’ve introduced a new Bulletin feature to help you manage and share company-wide information more efficiently. Whether you need to announce important updates, publish internal news, or inform employees about upcoming events, you can now easily create, organize, and manage them through the Bulletin menu. This makes internal communication clearer, faster, and more engaging.
Updates
Avatar Greeting Refresh - We’ve updated the Avatar Greeting feature to deliver a more refreshed and welcoming look. This enhancement improves the overall user experience, creating a friendlier and more engaging interface upon login.
Bulletin Feature on Employee Dashboard - A new Bulletin section has been added to the Employee Dashboard to accommodate important announcements, news, and activity updates. Employees can now:
- View shared information directly on their dashboard.
- Access full details and links for each bulletin with ease.
Email Notifications for Schedule Updates - Employees will now automatically receive email notifications whenever:
- A new schedule is created for them, or
- An existing schedule is deleted from the Schedule Calendar. This ensures all employees stay informed and up to date with the latest changes to their assigned schedules.
October 6, 2025
New Feature
Employee List Enhancement – Improved employee data visibility and management.
- View and manage both Current and Former employees in one interface.
- For former employees, view key details such as Name, Position, Department, Status, Last Working Day, and Remarks.
- Access the Employee Profile directly to review history and information.
- Ensures better tracking of employee lifecycle and organization-wide transparency.
Attendance Duration Tracking – Introducing a clearer way to monitor your daily attendance.
- Displays the duration of attendance for each record in hours and minutes.
- Makes it easier to track how long you’ve worked each day.
- Helps ensure accuracy and transparency in attendance monitoring.
Payroll Calculation Options – Support for Daily Rate and Hourly Rate calculations.
- Choose to activate either or both methods for payroll processing.
- Employee status determines which rate is used based on the activated setting.
Note: When both are active, the system calculates based on Hourly Rate (including hours and minutes).
Salary Slip Preview – Added preview functionality for better transparency.
- View how salary slips will appear before distribution.
- Customize logo and property address in Property Configuration.
- For additional accounts in the payslip, contact the EMS Support Team.
Leave Approval Flexibility – Enhanced control over leave request approval.
- Define approvers by Organizational Superior or Administrative Superior.
- Enable Both option to let employees choose who approves their leave.
- Ensures flexibility and accountability in the leave approval process.
Payslip Generation – Simplified access and management of employee payslips.
- Generate and download payslips directly from each payroll report.
- The Salary Slip tab is always visible on the Payroll Report page.
- You can only access and download payslips once the report is set to Paid.
- Download individual payslips for each employee.
- Manage payslips even for employees who are no longer active, since each payslip is tied to the corresponding payroll report.
Annual Recap – Generate annual income summaries with ease
Generate and view annual income recaps, including Gross Income, BPJS Employment, BPJS Health, etc.
Used for tax withholding and generating Form 1721-A1 or SPT.
Automatically calculates accumulated income tax for the selected year based on:
- Payroll reports marked as Paid
- Employee contract periods active in your property
Updates
Payroll Reports Details Enhancement – We’ve added new details to make your reports clearer and more reliable.
- Period: Displays the payroll period covered by the report, ensuring you’re viewing data for the correct time frame.
- Last Update: Shows the date and time when the report was last refreshed, so you can be confident your data is current and accurate.
Payroll Reports Upgrade – The Payroll Reports view has been improved to better align with company needs.
- View payroll summary cards based on payroll profile accounts.
- Choose between Compact and Table view.
- Access detailed charts by clicking the chart button.
- The summary will displays data from payroll reports that have been sent to approver, Approved and set to Paid.
Report Training Filter by Working Status – New filter option to enhance Training report accuracy.
- Generate training hours or other reports based on employee Working Status (e.g., Active, Contract, Resigned).
- Prevents confusion and ensures accurate data on employee participation.
September 9, 2025
New Feature
Employee Folder - Introduced a centralized, structured feature for managing employee information. This enhancement goes beyond Basic and Additional Information, enabling a more complete and organized record-keeping experience.
Training Records - Enables you to create and manage training programs, sessions, and participants, verify completions, and allow employees to register via unique codes directly from their own page.
Team – Allows you to create and manage sub-departments (Teams), group employees, assign roles, and streamline scheduling and management within each department
New Login Access - A Login with Magic Link option is now available, allowing users to sign in with any valid email address (e.g., Yahoo, Ymail) in addition to Google account sign-in.
Updates
User Scope Option – Define user access scope by job level.
- Example: If a user selects Supervisor, they can only access Contracts and Payroll for employees at that level.
Schedule
- Team Scheduling – Create and manage schedules directly for Teams (sub-teams under departments)
- Drag-and-Drop Scheduling – Quickly assign shifts with an intuitive interface.
- Calendar View – See schedules in a clear, visual calendar layout for easier planning.
- Regular Schedule Assignment – Create a schedule for Reguler employee is now available.
Attendance Record Integration
- Fingerprint Machine Integration – Attendance records can now sync with fingerprint machines (setup available via support team).
- Manual Record Entry – Add attendance manually for missed records or special cases, ensuring data accuracy and flexibility.
June 7, 2024
Link to slides for June 7, 2024
New Features
- Manual Record Addition: Management users can now add manual check-in and check-out records separately. Each record must be added one by one in the employee's personal calendar.
Updates
- Organization Chart: The organization chart menu now supports horizontal and vertical display modes and has added download formats including SVG, PNG, and PDF.
July 1, 2024
Link to slides for July 1, 2024
New Features
- Employee Contract Fields: Two new fields added to the employee contract:
- Property Leader (GM): Toggle field (Yes/No) to designate if the employee is a property leader.
- Join Date: Automatically populated from the employee's first contract with the unit.
- Attendance Schedule Summary: Added a summary of schedules by shift for each date in the Attendance module under the Schedule menu.
July 5, 2024
Link to slides for July 5, 2024
New Features
- Employee Dashboard Updates:
- Check-In and Check-Out Visibility: Employees can view the check-in and check-out times of others in the same department.
- My Schedule Tab: Displays the employee's shift schedule for today and the next two days.
Updates
- Manual Record Addition: Users (HRM or GM) can now add manual check-in and check-out records separately in the employee's personal calendar, one at a time.
- Record Log Colors: Red indicates late check-in or early check-out.
- Dashboard Enhancements:
- Pending Request Tab: View and approve regular and extra leave requests, as well as approval schedule plans. HR leaders can approve in urgent situations.
- Record Today Tab: Displays daily attendance records showing expected and actual employee presence.
- Birthday Today Tab: Lists employees with birthdays today, showing full name, job title, and department.
- On Leave Today Tab: Displays employees on leave today.
- Milestone Tab: Shows contracts needing activation or deactivation based on status.
- Posted Job Tab: Displays job vacancies uploaded to the Sentec EMS job portal.
- Statistic Summary Tab:
- Total Headcount: Pie chart of employee numbers per department.
- Gender: Gender ratio of employees.
- Turnover Rate: Turnover rate for the past month.
- Average Age: Age trends of employees.
- Average Tenure: Average tenure of employees in the unit.
Removed
- Request Channel Menu: The Request Channel menu has been removed from the employee application. Schedule changes are now handled manually by the Head of Department (HOD).
July 19, 2024
Link to slides for July 19, 2024
New Features
- Leave Module Updates:
- Management Application:
- Manage: Access the employee leave profile, including options to adjust the Annual Leave balance.
- History: View a summary of employee leave requests and their statuses. Clicking "Detail" reveals detailed information such as approval details, leave dates, and leave type.
- Employee Application:
- Balance: View the history of balance adjustments, including additions and subtractions.
- Management Application:
Updates
Setup Menu - Employee Tab:
- Edit Permissions: Toggle to forbid or allow editing of additional information from the Management or Employee applications.
Setup Menu - Attendance Tab:
- Selfie Requirement: Toggle to require or disable employee selfies during attendance. If set to False, the camera will not activate; if True, employees must take a selfie.
August 2, 2024
Link to slides for August 2, 2024
Added
- Dynamic Location for Attendance: Added support for dynamic location settings to manage attendance for employees on business trip or working from home. Companies can now activate temporary attendance locations by enabling the "Dynamic Location" option and specifying the location name and timezone.
- Archipelago Membership Activation: Management users can now register employees for Archipelago Membership using personal email. The new "Membership Activation" feature allows users to check and register memberships and update member types as needed.
Updated
- Browser Permissions Guidance: Updated documentation to include information on setting browsers permissions for camera, location and microphone. Detailed guidance on how to configure these permissions can now be found in the FAQ.
September 6, 2024
Link to the slide for September 6, 2024
New Features
- Leave Module - Approval Sub-menu
A new Approval sub-menu has been added under the Leave section to simplify leave request management.
- Pending Filter: Displays all leave requests that have not yet been approved.
- Replied Filter: Displays leave requests that have been either approved or rejected, with the option to filter by date range.
- Department Leave Balance Visibility
Employees can now view the leave balances of colleagues within the same department, increasing transparency in leave management.
- Leave Calendar Filter
A filter has been added to the Leave Calendar section, allowing employees to display leave request dates by department, improving planning capabilities.
- New Hire Announcement Feature
The Announcement button now appears on contracts with New Hire status for 30 days after the contract is activated.
- Allows users to send emails about new employees to designated recipients.
- No limit on the number of emails that can be sent.
Updates
- Notification Menu
- New Staff Onboarding: Automatically sends email notifications when new employees join.
- Leave Notification: Notifies registered employees about leave request approvals.
- Extra Leave Request: Sends notifications when additional leave requests are made by employees.
- Leave Balance Updates
Employees can view their Regular Leave and Extra Leave balances in the Balance sub-menu:
- Regular Leave: Shows the available regular leave balance.
- Extra Leave: Displays additional leave balances with expiration dates, including status and usage history.
- Payroll Module Adjustments
- Revoke: Users must revoke previously generated reports if there are structural changes (such as column additions or deletions).
- Recalculate: Users can recalculate reports if there are only formula changes, without needing to revoke.
September 13, 2024
Link to the slide for September 13, 2024
Updates
- Attendance System Enhancement
Shift Schedule Display : Employees can now view the shift schedule for the previous day, today and the net two days when recording attendance. Employees must select the shift for the current day before proceeding with attendance.
New Features
- Attendance System Enhancement
Displaying Location and Photo Validation : Management can enable or disable location and photo validation in the Attendance Setup. If set to True, the system will display the validation results in the employess's application; if set To False, the validation results will not be shown during attendance.
Overtime Calculation Setup : A new field, Count Overtime, has been added to Attendance Setup. This field calculates work hours exceeding the scheduled shift. If set to 0, the system will start calculating overtime from the end of the shift until the employees check out.
Leave Balance Editing In Leave Administration, users can edit regular leave balances by clicking the pencil icon next to the leave balance. The 'Edit Leave Balance' pop-up allows user to add or substract leave balance and provides a history of balance changes.
Attendance Report Changelog A new feature on attendance reports allows users to track changelog records related to employee attendance, including the number of valid/invalid attendance locations and photos, as well as validation details for each attendance record. This feature can be accessed by clicking the graph icon next to the employee's name.
October 18, 2024
Link to slide for October 18, 2024
Updates
- Attendance Report Update :
- Contract Options : Users can now choose to display attendance reports for employees with either active or inactive contracts. This provides flexibility in monitoring attendance for all employees, regardless of their contract status.
- Addition of Balance Column : A new column called balance has been added, showing the difference between the scheduled work hours and the recorded attendance. This column helps users monitor employee attendance more efficiently.
- Extra Leave Balance Filter Feature :
Users can now filter extra leave balance allocation by department. This feature is designed to simplify the management of additional leave by allowing users to group data according to departmental needs.
New Features
- Changelog Notification Feature :
- A new changelog notification feature has been introduced, providing information about updates in the Sentec EMS application.
- This feature can be accessed via the Dashboard menu in the Management section. Users simply need to click the green button on the right side of the dashboard.
- After clicking the button, a pop-up will appear, displaying the list of the latest system changes sorted by update date.
- Users can also view detailed information about each update by clicking on an entry in the changelog, offering greater transparency and understanding of system updates.
Removed
- Removal of Fingerprint Import Feature :
- The fingerprint import feature has been removed from the system. All units are now required to use the attendance feature provided by Sentec EMS to record employee attendance.
November 15. 2024
Link to slide for November 15, 2024
New Features
- Attendance Setup - Check In/Out Outside Attendance Point
- Added a configuration option in Attendance Setup to manage attendance validation outside designated points.
- Set True to allow employees to check in/out even if they are outside the defined attendance location.
- Set False to restrict employees from checking in/out outside the designated attendance point.
- Organizational Chart Management - Change Superior
- Introduced a feature in View Associate enabling users with Write permissions to change an employee's superior.
- This feature is designed for scenarios where an employees is about to leave the unit, ensuring the Organizational Chart remains accurate.
- To use, click the Change Organizational Superior button, enter the replacement superior's name, and click Save.
December 17, 2024
Link to slide for December 17, 2024
Setup Employee Management - Edit Access
In the management application, under Configuration > Setup > Employee, theres is now an option to grant edit access for employees' Personal Information, Address and Administrative Details.
- Allow All : Grants edit access for all fields in Personal Information or other fields.
- Forbid All : Restricts edit access for all fields.
- Access can be customized and granted partially or fully based on needs.
Turnover Report
A new report called Turnover is now available, which displays a summary of contract turnover status over a defined period along with the percentage.
Leave Report - Extra Leave
- The Leave Report now allows for further breakdown of Extra Leave, detailing each type individually.
User Interface Update
- Employee Dashboard
- Leave Information : Displays employees in the same department who have applied for leave.
- Bulletin Tab : Shows information about availabel Job Vacancies.
- Approval Menu (Employee Application) The Approval menu in the Employee application has been updated for easier viewing of approval statuses for Leave, Schedule Plans, Document Checklists and Recruitment.
- Employee Dashboard
December 27, 2024
Link for slide of December 27, 2024
New Features
- Payroll Setup - Salary Slip Preview
In the management application, users with access to Setup and Configuration can now preview salary slips directly after selecting the desired payroll profile. This feature enables administrators to verify the accuracy of salary details before finalizing the payroll process, ensuring greater efficiency and accuracy in payroll management.
- Employee Application - Resend Leave Request
The employee application now includes a Resend Leave Request feature. Employee can use this feature to resend their leave requests, and the system will automatically trigger an email notification to their administrative superior. This update is designed to ensure leave requests are properly communicated and acknowledged, minimizing the risk of missed notifications.
January 3, 2025
Link to the slides for January 3, 2025
New Features
- Setup Attendance - Reorder Work Schedule
- A new Reorder Work Schedule option has been added to the Setup Attendance menu.
- Users with Write access can now reorder work schedules using a drag-and-drop interface.
- To reorder, click the Reorder button located to the right of the "+" button, then adjust the sequence as needed.
Updates
Birthday This Month
- Previously, the system only displayed employee birthdays for the current month. Based on user feedback, this feature has been enhanced to allow viewing birthdays for past or upcoming months.
- Users can access the Birthday This Month column, select a desired month, and click View to display a list of employees, including their names, job titles, departments, and birth dates.
Leave Request - Enhanced Filters
- The Leave Request feature has been updated with new filters to improve the review process of submitted leave requests.
- Approval Status: Filter requests by "Waiting for Approval" or "Replied by Approver."
- Approval Period: View leave requests within a specific date range.
- Department: Filter leave requests based on the employee's department.
- Withdrawn Requests: Option to include or exclude withdrawn requests in the results.
- The Leave Request feature has been updated with new filters to improve the review process of submitted leave requests.
January 23, 2025
Link to the slides for January 23, 2025
Updates
Menu Report - Payroll Module
- Users with Write access can now filter employees by working status when using the Generate feature. This filter is useful for units that only want to process payroll reports for employees with specific statuses, including generating salary slips, tax summaries, and journal vouchers.
Menu Calendar - Leave Module
- When selecting an employee's name on the date cell, users can now view the employee's leave profile, which includes their name, active leave type, and remaining leave balance.
Menu Calendar - Leave Module (Employee App)
- Employees now have the option to filter and display only their own leave requests by checking the 'Show Mine Only' option. This feature enhances privacy and simplifies the user experience, allowing employees to focus on their personal leave data without being distracted by requests from colleagues. Additionally, it helps employees track their remaining leave balance, approval status, and upcoming leave dates more efficiently.
Leave Request Form
- The design for applied leave dates and the display of active leave types has been updated to make them more visually distinguishable for users. The applied leave dates are now more prominent, and the active leave types are clearly marked with icons and color indicators, improving clarity and making it easier for users to identify important leave-related information.
New Features
Menu Report - Employee Module
- The Profile Completeness feature has been added, allowing users to:
- Track the progress of employee profile data completion, including profile photo, work experience, education recap, and emergency contact. Completed data will be marked with a blue check icon.
- View the end date contract and the number of days remaining before the contract ends. For contracts that have already ended, the number of days since the contract end date will also be displayed.
- Compare the percentage of employees who have completed their profile data with the total number of employees.
- The Profile Completeness feature has been added, allowing users to:
Department Record Module (Employee App)
- Access to view the attendance data of other employees within the department is now restricted. Only employees with Head of Department (HOD) status can access this data.
February 14, 2025
Link to the slides for February 14, 2025
Updates
Users Menu (Management Application)
The Users module has been updated with the Grouping Permissions feature, allowing acccess to be categorized based on job functions. Available access groups include :
- Administrator (access to Setup and User)
- Employee & Contract
- Attendance (Schedule dan Record)
- Leave (Leave, Leave Administrtion, Leave Extra)
- Recruitment (Vacancy, Applicant)
- Basic (Document, Property, Report)
HR or other authorized personnel can manually assign user access or use role templated that have been provided. Each role has specific pemissions to support the user's responsibilities.
Dashboard Menu (Management Application)
- The Statistic Summary section now displays Working Status, showing the comparison of employees based on their employment status.
Employee Menu
= Employee Profile : The left tab now displays the Join Date and the total years of service in the company. = Employee Contract : Added a Placement filed, allowing HR to specify the employee's work location (such as the city or office name).
Recruitment Menu
- HR can now download a barcode containing a link to published job vacancies.
- When drafting employee contracts, HR can now previewed attached documents before saving them.
New Features
Employee Page
Two new features have been added to Employee Settings, accessible through the Profile Account
Peronal Data Display Settings
- Employees can choose which personal data to display or hide.
- Data that cannot be hidden : First name, Last name, ID Card number, Personal Email Address.
- This settings cannot be changed by management
Approval Delegation
- Available for employees with leave approval accesss
- Employee can delegate their approval access to another employee.
- Only one employee can be assigned as an approval delegate a time.
March 7, 2025
Link to the slides for March 7, 2025
Updates
Extra Leave Approval Process in The Management Page
The Management Page now has two new tabs for handling Extra Leave approvals :
- Manage Tab : Used to activate Extra Leave balance requests submitted by the HOD.
- Requests Tab : Used to verify Extra Leave Balance requests submitted by employees and approved by the HOD before activation.
Attendance Note Now Visible
- Employee can now add noted when clocking in/out.
- These notes will also appear in the Attendance Report, allowing HR and management to review additional information related to employee attendance.
Enhance Leave Type Settings
The Leave Setup page has been updated with additional configurations :
- Grace Period settings for annual leave resets.
- More flexible controls for setting leave validity periods and reset methods.
New Features
Employees Can Now Submit Extra Leave Balance Requests
- Employees can submit Extra Leave Balance requests directly from the Employee Page by clicking the "+" button.
- In the request form, employees can select the leave type, balance amount, effective date, and reason for the requests.
- Requets must first be approved by the HOD and then verified and activated by HR in the Management Page
Recruitment Reports Now Available
- The Recruitment Reports Menu is now accesible in the Reports section.
- This report provides insights into the recruitment process, applicant status, and hiring progresss
Incative User Timeout Feature
To enhance security, the system now includes a User Idle Timeout features :
- If a uses is inactive for 13 minutes, a pop-up notification will appear asking if the are still active.
- If no response or activity occurs within 15 minutes, the system will automatically log the user out