User

Overview

Users of Sentec EMS must register using their email account.

NOTE

The registered email must be unique.

User Profile

Each user can have access to one or more companies. The user's access to these companies is referred to as a user profile. Each user profile has access limitations defined by the permissions within it. User profiles may vary depending on the permissions granted.

NOTE

If a user has more than one user profile, they can switch profiles using the switch button located at the top left.

Permission

Below are the types of permissions available in Sentec EMS Management along with their descriptions:

Permission Type	Description
Organization	Allows users to view all companies within one organization (view-only).
User	Grants access to view and manage users and user profiles.
Setup	Enables users to configure all features in Sentec EMS.
Property	Allows users to manage company information.
Employee	Provides access to manage employee data and information.
Contract	Allows users to manage employee contracts.
Schedule	Provides access to manage work schedules, plan work schedules, and create schedules.
Record	Allows users to manage employee attendance records.
Document	Provides access to manage documents related to contracts.
Payroll	Allows users to create payroll reports, approve reports, download salary slips, and tax documents.
Leave	Provides access to manage employee leave requests.
Leave Administration	Allows users to manage employee leave profiles (regular leave).
Leave Extra	Provides access to manage additional employee leave.
Vacancy	Allow users to create and manage job vacancies
Applicant	Grants access to view and manage the list of candidates in the recruitment process
Report	Enables users to access and manage reports generated within the system
Training	Allows users to create and manage training activities, define training topics and sessions, add participants, and verify participant attendance
Loan	Grants access to record employee loans and manage loan details, including payment scheduling, within the system.

NOTE

Permission for users must be considered, as users with this permission can manage all user profiles.

Permission Mode

Berikut adalah penjelasan mengenai mode dan fungsinya:

Mode	Function
Read	Users can only view data.
Write	Users can view and manipulate data.

Role Template

In addition to manual permission management, Sentec EMS now provides role templates to simplify user access to management.

Role	Permission
Financial Leader	Read access for Administration and Employee & Contract groups; Read & Write access for Payroll; Read access for Basic and Training groups
HR Admin	Read-only access for Setup, Employee, Overtime, Property, Report, and Loan; Read & Write access for Recruitment group
HR Leader	Read & Write access for all groups in the system
Property Leader	Read & Write access for all groups, except Reports (Read-only)
Viewer	Read-only access for Administration, Employee, Attendance, and Basic (excluding Documents)
Consultant	Read & Write access for Setup, Attendance, Leave, and Recruitment; Read-only access for User, Employee & Contract, Payroll, Basic, and Training
Recruitment	Read-only access for Employee and Basic groups; Read & Write access for Training group
Training	Read-only access for Employee and Basic groups; Read & Write access for Training group

User Scope

User Scope is an advanced feature of Permission Management that allows users to define and restrict access based on their management level.

This feature ensures that sensitive information and certain actions are only accessible to users who have the appropriate roles and responsibilities.

With User Scope restrictions, users will be granted access to view data according to the defined scope, including:

• Viewing and updating employee contracts.
• Creating and viewing payroll reports.